12 Best Event Check-In Software Apps in 2024



< Blog home

Read time:


< Blog home

If there's one universal truth in event management, it's that no one likes to wait.

Just remember the last event you attended where you stood in line forever just to get in?

Totally killed the vibe before we even started, right?

You definitely don't want your attendees to feel this way.

You want them to feel like a VIP, with no waiting and no hassle.

This doesn't only improve their mood but sets a positive tone for the entire event.

A smooth, quick check-in process means happy guests who are ready to engage from the moment they step through the door.

And here’s the best part: Today's event check-in software makes this ideal start possible.

It enhances the experience by:

  • Speeding up the entry process
  • Reducing bottlenecks
  • Minimizing frustrations

These improvements not only make the event more enjoyable but also streamline operations, allowing your team to shift their attention from managing lines to ensuring the event itself is hitting all the right notes.

But with so many event check-in software options available, how do you choose the best one for your event needs?

That’s what we’ll be helping you with today.

Let's take a look at the 12 best event check-in software apps in 2024 and explore what you should consider to ensure you choose the right one for your next event.

Why Do You Need Event Check-In Software in 2024?

Before we go into the best event check-in software options available today, let's first tackle a basic question:

Why do you really need one?

The reason we are writing this is because there's more to it than meets the eye and you might even be surprised by the breadth of benefits it offers.

You’ll see what we mean in just a moment.

1. Reduce Waiting Times

The first, and perhaps most obvious, reason to adopt event check-in software is to cut down those frustrating wait times. As we've touched on, nobody likes to wait, especially when the excitement of an event is just beyond the doors.

Event check-in software offers two main methods to enhance this process: Assisted Check-in and Self-Check-in.

Assisted Check-in: This method requires a staff member to check event attendees in, which is done using either a laptop or a mobile device equipped with the event mobile app.

Here’s how it works at Accelevents:

  • An attendee shows their unique QR code, stored in their Attendee App.
  • A staff member scans the QR code or searches the attendee's name using the Admin App.

Note: Other platforms may handle assisted check-in differently.

Self-Check-in: This option offers attendees a self-service kiosk for a fully independent check-in experience. At Accelevents, the self-service kiosk is essentially an iPad equipped with the Admin App in kiosk mode. Here’s how it works:

  • The attendee retrieves their QR code from the Attendee App.
  • They then self-scan the QR code using the Admin App in kiosk mode or enter their registration details manually.
  • Once checked in, attendees can also print their event badge right there.

Both of these options significantly reduce waiting times, meaning attendees spend less time in line and more time enjoying the event from the moment they arrive.

2. Streamline Processes

The check-in process is just part of the picture.

Two more pieces closely tied to this are event registration and badge printing.

How are these connected?

Well, when an attendee registers for your event, their information is captured and integrated into the event check-in software. This integration is key because it allows for a couple of crucial things:

Pre-Event Preparation: Before the event even starts, you can prepare by having all attendee information sorted and ready. This means you can identify any special requirements or VIP guests in advance, ensuring a personalized experience right from the start.

On-Demand Badge Printing: As soon as an attendee checks in, whether through assisted or self-service methods, their event badge can be printed instantly. This badge often includes essential details like the attendee’s name, designation, and even personalized agenda or group information.

The reason we're highlighting this is because many event organizers use different software solutions for registration, check-in, and badge printing.

These standalone systems don’t necessarily work and/or require manual data entry to sync, often resulting in data silos and inaccuracies thus creating bottlenecks at the event. For example, an attendee's registration record may not appear in the check-in or badge printing software, leading to delays and frustration.

Therefore, it is crucial for these systems to communicate seamlessly with each other.

Ideally, they should be built from the ground up, through a single platform, to work seamlessly together.

This not only eliminates manual data entry and potential errors but also enhances the overall efficiency of the event management process. Attendees move swiftly from registration to arrival and then to engagement, minimizing the usual bottlenecks that occur with manual handling and last-minute registrations.

But that's not all.

Speaking of streamlining processes, it’s important to mention that good check-in software should handle both event check-in and session check-in. While the mechanics of checking into the event or a session are mostly the same —with options for assisted or self-check-in—the goals differ.

Event check-in is about a smooth entry at the event’s start, but session check-in, which also includes session check-out, helps manage room capacity and track who attends which session.

This tracking is crucial for organizations that need to issue continuing education credits based on session attendance.

The integration of these features ensures a seamless experience from the first moment at the event all the way to the end.

3. Make a Great First Impression

You’ve probably heard it a thousand times: "First impressions are everything."

There’s a reason this phrase is repeated so often - because it’s true.

When you make a great first impression, attendees automatically start their experience on a positive note, which can set the tone for the entire event.

This is crucial, especially in a setting where you want to engage and impress from the moment attendees step through the door.

Event check-in software plays a pivotal role in this by ensuring the entry process is smooth and professional. A quick, hassle-free check-in not only impresses attendees but also reduces any anxiety or frustration they might feel.

This positivity can ripple through their entire experience, encouraging more engagement with the event's offerings and interactions with others.

4. Lower Costs

Automating the check-in process with check-in software doesn't just enhance the attendee experience - it can also significantly reduce your costs.

When you streamline the event check-in process with technology, you don't need as many staff members managing the gates. This reduction in required personnel for handling entry points directly cuts down on labor costs.

Moreover, using integrated systems instead of separate software solutions for registration, check-in, and badge printing can lead to significant savings on software subscriptions. Separate systems not only increase the complexity of operations but also accumulate higher overall costs due to multiple subscriptions.

Additionally, automated systems reduce the likelihood of errors, such as duplicate entries or mismanaged guest lists, which can further incur unexpected costs during an event.

Efficiently managing these processes through software ensures a more accurate, error-free operation.

5. Get Real-time Insights

Adding better technology to your event management toolkit comes with the benefit of gaining much better insights into how your event is unfolding.

This technology captures data the moment attendees check in, giving you instant feedback on attendee numbers, peak arrival times, and even no-show rates.

These insights are crucial for making on-the-fly adjustments to your event.

For example, if you notice a sudden influx of attendees, you can quickly allocate more resources or staff to areas that are experiencing higher traffic.

Likewise, understanding when most attendees arrive can help you plan better for future events, ensuring that you're fully prepared when the majority of your guests are expected.

Additionally, real-time data helps you measure attendee engagement.

By tracking attendance at various sessions or areas within your event, you can identify what attracts your audience the most. This information not only aids in the immediate management of the event but also informs the event planning and improvement of future gatherings, making each one more successful than the last.

How to Choose the Best Event Check-in Software in 2024?

Now that you fully understand why you need event check-in software, let's look at how to choose the best one in 2024. To make this choice, you first need to know what makes a good event check-in software. Here are six key variables to consider:

1. Functionality

First up, functionality.

All the event check-in software options on this list are part of broader event management platforms. So, you aren’t just choosing event check-in software. Your focusing on all the tools needed to plan, manage, and execute your event effectively.

Look for software that handles online registration, ticketing, badge printing, event website and agenda building, attendee engagement, exhibitor and sponsor management, lead capture, and analytics. These features are essential for a comprehensive event platform that supports every phase of your event from start to finish.

For check-in, ensure your event management platform offers offline protection. Whether using an admin app or a kiosk, being able to check in attendees without an internet connection ensures a smooth experience. Once back online, the scanned data syncs automatically, maintaining a seamless and reliable process.

Finally, seamless integration between registration, check-in, and badging is crucial. This integration ensures data flows effortlessly between stages, reducing manual work and errors, and avoiding friction on the attendee side.

2. Versatility

Your event check-in software should be flexible enough to adapt to different types of events, whether it's a small expo, a large non-profit conference, or an outdoor festival.

That’s why you should look for a tool that is customizable and can scale up or down based on your needs.

You don’t want to find yourself switching software every time your event needs change, having to reassess and set everything up again from scratch.

A versatile event check-in system ensures that no matter how your event evolves or what challenges you face, your software can keep up and continue to deliver a great experience for all attendees.

3. Ease of Use

Managing events is complex enough - you don’t need event management software adding to that complexity.

That’s why when choosing your event check-in software, ease of use should be a top priority to ensure a great user experience.

This means it should be simple to set up and operate, allowing you and your team to start using it without a steep learning curve or extensive training.

A straightforward, intuitive event check-in software not only saves you time but also reduces the chance of mistakes during the event, ensuring a smoother operation all around.

4. Customer Support

Good customer support can make a big difference, especially when you’re dealing with event check-in software.

You need to know that if something goes wrong, or if you have a question, help is just a call or an email away.

This is especially important during your event when there is no time for delays.

Choose a software provider that has reliable, accessible customer support.

This means it offers:

  • 24/7 support with quick response times (30 seconds or less)
  • Dedicated account manager
  • Live chat options,
  • and a comprehensive resource library.

These features ensure that you can get quick answers and solutions, no matter when or where you might need them.

5. Security and Privacy

When it comes to event check-in software, security and privacy are non-negotiable.

You're handling sensitive attendee information, including personal details and payment data, so it's crucial that the software you choose is built with strong security measures.

Look for features like data encryption, secure payment processing, and compliance with privacy laws. The software should also regularly update its security protocols to guard against new threats.

This not only safeguards your attendees but also builds trust, showing that you prioritize their safety and privacy.

6. Price

Finally, consider the price of the event check-in software.

It’s important to find event check-in software that fits within your budget. While you want quality and functionality, it shouldn’t break the bank.

Compare the costs of different software options, but also consider what you get for that price. Some might offer more features or better support, which can be worth the extra cost. Also, look out for hidden fees like charges for additional users or events.

Choose a software that provides good value, balancing cost with the features and support you need.

This way, you invest in a tool that not only meets your current needs but also offers a good return on investment without compromising on essential features.

12 Best Event Check-In Software Apps in 2024

Alright, now that you know what to look for in the best event check-in software solutions, it's time to dive into the heart of the matter.

Here are the 12 best event check-in software apps in 2024 that can help you manage your events smoothly and efficiently.

Each of these has been selected for its ability to deliver on the aspects we've discussed: functionality, versatility, ease of use, customer support, security, and of course, cost-effectiveness.

Let’s take a closer look at each one.

1. Accelevents

At the top spot on our list of best event check-in software apps, we have Accelevents.

Accelevents is a robust end-to-end event management platform for virtual, hybrid, and in-person events that, on top of other great features, also has outstanding event check-in software.

What makes Accelevents' check-in software so good?

Well, first of all, it offers two different check-in options: Assisted Check-In and Self-Serve Kiosk.

The Assisted Check-In option allows event staff to quickly scan attendee QR codes using the Accelevents Admin App, streamlining the process to just a few seconds.

This makes entry smooth and efficient, reducing queues and wait times significantly.

On the other hand, the Self-Serve Kiosk option puts the power in the hands of the attendees.

They can use the kiosks to check themselves in by either scanning their QR codes or using the enhanced "Search" feature with autocomplete to find their registration.

This not only speeds up the check-in process but also adds a layer of convenience and modern event technology that attendees appreciate.

Both options are designed to provide quick and easy check-ins and include instant badge printing, ensuring that every attendee can move from the entrance to the event itself with minimal delay.

As events usually go, there are always some updates made to registration information at the check-in.

Accelevents handles this smoothly with its Instant Data Sync feature.

Any adjustments or last-minute changes made at the check-in are instantly synchronized with the event's registration records, and vice versa.

This integration is bi-directional: last-minute registrants can have their information synced to the check-in and badging modules, and any edits or updates made to the registration record at check-in are immediately reflected back in the registration system. This ensures seamless updates across all platforms.

Thanks to Accelevents' native integrations with popular CRM systems like HubSpot, Salesforce, and Marketo, these updates are also synchronized in real-time with your CRM, ensuring there are no delays or manual entry errors, which are common at busy events.

Instead, everything is updated dynamically, allowing your event to run as smoothly as possible from start to finish.

Moreover, with Accelevents you can manage session capacity effectively by utilizing check-in and checkout for sessions. This feature supports attendance tracking, enabling you to accurately distribute continuing education credits.

There are three convenient ways for attendees to check in and out of sessions:

  • Assisted Session Check-In: Event admins can check attendees into sessions using the admin app to scan their QR codes.

  • Kiosk Check-In: Attendees have the option to check in at their convenience using a kiosk by scanning their QR code or entering their details manually.

Beyond check-in, Accelevents offers a full spectrum of tools to manage every aspect of your event.

From building customized event landing pages and advanced registration forms that include conditional logic, custom fields, and approval workflows to managing a broadcasting studio for live-streaming online events and webinars, the platform covers all bases. Plus, for those not interested in using built-in registration functions, there is also the option to import registrants via CSV files, ensuring flexibility and convenience.

Additionally, Accelevents provides robust attendee engagement features, exhibitor and sponsor management, lead capturing, and in depth analytics. These tools work together to create a cohesive and interactive experience for all participants, maximizing engagement and delivering actionable insights throughout the event lifecycle.

And have we mentioned that Accelevents is the only enterprise-grade platform that isn’t difficult to set up, customize, or use?

Oh yeah, it is.

All in all, with Accelevents, you're equipped not just to manage events, but to create memorable experiences that resonate with attendees long after they've concluded, all while keeping management simple, efficient, and streamlined.

Accelevents Scores:

  • G2 Score: 4.7 (104 reviews)
  • Capterra Score: 4.8 (148 reviews)

Integrations: Marketo, HubSpot, Salesforce, Cvent, ActiveCampaign, Facebook Pixel, Google Analytics, and Intercom, just to name a few.

Pricing Plans:

  • Professional: Starting from $5000
  • Business: Starting from $12000
  • Enterprise: Contact for a quote
  • White label: Contact for a quote

2. Whova

Moving on, we have Whova.

Whova is the all-in-one event management platform known for its award-winning event app, designed to enhance attendee participation and networking opportunities.

This robust system simplifies the event check-in process and minimizes the need for paper and staff, making it more efficient and environmentally friendly.

The platform provides several flexible check-in options:

1. Web Dashboard Check-In: Staff can use laptops or tablets to check attendees in.

2. App Search Check-In: Staff can quickly find attendees by name within the mobile event app and check them in.

3. QR-Code Scanning: Attendees can instantly be checked in by getting their QR in the Whova app scanned.

4. Self Check-In: Attendees can independently check in at contactless onsite stations, which also support session-based self-check-in.

Whova also simplifies managing your event’s flow.

You can import your guest list instantly, sync it from Whova’s registration system or another software, and update attendee information in real time. The app facilitates managing waivers and forms, ensuring all attendees have submitted the necessary documentation.

For added convenience and safety, Whova supports contactless self-check-in, where attendees can scan a QR code poster from a safe distance, reducing the need for physical interaction.

This feature supports unlimited check-in stations without the need for extensive setup.

With Whova, you can manage different ticket types and session attendance efficiently, set session caps to avoid overcrowding, and easily export attendance data for further management or compliance needs.

Aside from check-in, Whova offers other event management tools you would expect from an all-in-one event management platform.

Whova Scores:

  • G2 Score: 4.8 (1,403 reviews)
  • Capterra Score: 4.8 (2,016 reviews)

Integrations: Cvent, Eventbrite, RegFox, and other CRMs and tools via Zapier

Pricing Plans: Contact for a quote

3. vFairs

Next on our list is vFairs, a versatile platform that caters to hybrid, in-person, and virtual events.

Whether it’s a conference, trade show, internal gathering, or job fair, vFairs delivers everything needed to engage both virtual and in-person attendees effectively.

One standout feature is its frictionless onsite check-in and badge printing capabilities. vFairs offers customized scan, self-check-in, and instant badge printing options, optimizing the check-in process to suit your event's specific needs.

Here’s how vFairs simplifies the entry process:

  • Personalized QR Codes: Each attendee receives a unique QR code, which they can quickly scan at a self-check-in kiosk upon arrival.
  • Flexible Check-In Stations: Use everyday devices like iPads, tablets, and smartphones as check-in kiosks or to print name badges directly, connecting any badge printing gear with the check-in app.
  • Track Attendance Efficiently: Check-ins are tracked by QR code scans, with real-time reporting and dashboards that integrate seamlessly with your CRM or marketing software, giving you immediate insight into attendance rates and participant engagement.

These features not only streamline the check-in process but also enhance the overall management of your event by providing critical data that helps track and analyze attendee behavior and event success.

With vFairs, you gain both the technology to manage your event smoothly and the data insights to optimize future events.

vFairs Scores:

  • G2 Score: 4.7 (1,610 reviews)
  • Capterra Score: 4.8 (530 reviews)

Integrations: Stripe, PayPal, Kudo, Eloqua, HubSpot, ChatGPT, Slido, Restream, plus many other cloud-based tools.

Pricing Plans:

  • Basic Annual License: Contact for a quote
  • Premium Annual License: Contact for a quote
  • Enterprise Annual License: Contact for a quote
  • Customized Plans: Available for all event types and goals

4. Splash

Splash is next on our list, featuring dynamic event check-in software known for its speed and reliability.

This tool is engineered to streamline the attendee arrival process, significantly reducing waiting times and creating a welcoming atmosphere right from the start.

Splash's event check-in software includes several effective features:

  • Fast Check-Ins: Guests can be checked in quickly by swiping right on their name or scanning their QR code. There’s also a self-check-in option for added convenience.
  • Real-Time Attendance Tracking: The software provides a real-time view of guest arrival patterns and overall attendance, crucial for event management.
  • On-the-Spot List Modifications: Guest lists can be updated on the fly, with changes syncing instantly across all devices to keep everything current.
  • Integrated Event Management: Beyond check-in, Splash integrates event ticketing, event marketing, and event analytics, offering a comprehensive management solution.

Furthermore, Splash enables a branded walk-in experience.

The check-in form, pulled directly from your event's landing page, ensures that on-site registrants receive the same branded experience as pre-registered guests.

To enhance data management, the Splash Host app syncs check-in data across systems in real time. It also features a backup to prevent data loss, ensuring that all attendee information is preserved and updated even if connectivity issues arise.

So if you're looking for an event management software app that not only simplifies the entry process but also maintains a high level of organization and engagement throughout the event, Splash might be the tool for you.

Splash Scores:

  • G2 Score: 4.4 (326 reviews)
  • Capterra Score: 4.7 (53 reviews)

Integrations: Salesforce, HubSpot, SugarCRM, Oracle, American Express, Zoom, BlueJeans Ingo, and many others.

Pricing Plans:

  • Free
  • Pro: Contact for a quote
  • Enterprise: Contact for a quote

5. Webex Events

Webex Events (formerly Socio) provides an end-to-end event management solution, equipped with flexible on-site and on-demand check-in capabilities.

This platform is great for organizing engaging conferences, whether they are small-scale gatherings or massive multi-session events for up to 100,000 attendees.

Webex Events ensures a seamless check-in experience with options like Fast Track Check-in, which speeds up the process, and customizable badge verification to maintain professionalism and security.

The platform supports intuitive event check-in and badge printing, allowing attendees to efficiently verify their details and receive their credentials without delay.

In addition to standard check-in features, Webex Events offers session-specific check-ins, which are great for managing access and monitoring attendance effectively during in-person events.

This functionality includes real-time updates on session capacity, making it easier to handle large crowds and maintain order.

Furthermore, Webex Events integrates actionable data collection for attendee engagement, ticket sales, and sponsor interactions, providing organizers with valuable insights to optimize the event experience and drive better results.

In light of recent announcements, it's important to note that Cisco is retiring the Webex brand. This development was shared in a recent LinkedIn post by a notable event industry influencer Julius Solaris. If this news worries you or you have any concerns about the future of your event technology solutions and are looking for reliable software that’s here to stay, feel free to reach out. We are here to help.

Webex Events Scores:

  • G2 Score: 4.7 (574 reviews)
  • Capterra Score: 4.8 (208 reviews)

Integrations: Zoom, Salesforce, Marketo, HubSpot, TypeForm, Remo, Zapier, Cvent, RegOnline, Google Analytics, and Miro, just to name a few.

Pricing Plans (Pricing is based on the number of attendees per year, so we’ll cover only a few):

  • 100: $999 annually
  • 500: $4,500 annually
  • 1,500: $10,500 annually
  • 5.000: $22,500 annually
  • 10,000: $35,000 annually

6. SpotMe

SpotMe is an end-to-end event platform tailored for high-touch industries like life sciences and pharmaceuticals. It provides a complete check-in solution designed to make event experiences seamless and compliant.

SpotMe's platform includes everything from event registration software and participant matching to a customizable mobile event app and robust engagement tools.

At the heart of its efficiency, SpotMe facilitates a quick and stress-free check-in process.

Attendees can enjoy fast entry and personalized badge printing, reducing the time spent in lines and eliminating manual check-in hassles.

Features include QR scanning, search capabilities, and options for assisted or self check-in, ensuring a smooth start to any event.

Moreover, SpotMe supports gate control and managing walk-ins, complemented by dedicated onsite helpdesk support and training to address any event challenges promptly, enhancing the overall participant experience.

SpotMe Scores:

  • G2 Score: 4.7 (170 reviews)
  • Capterra Score: 4.5 (14 reviews)

Integrations: Open API plus direct integrations with Marketo, Salesforce, Swoogo, Eloqua, and others.

Pricing Plans: Contact for a quote

7. Eventify

Another solid event platform that offers event check-in software is Eventify.

Designed for in-person, virtual, or hybrid events, Eventify simplifies the organization process with robust tools for registration, ticketing, and speaker management, all while boosting attendee engagement.

Eventify's check-in software automates the onsite event management process, elevating the event experience with features like tag-based networking and seamless integration across the event app. It ensures rapid multi-stage online check-ins and registrations, significantly speeding up the entry process and reducing attendee wait times.

Additionally, Eventify allows for efficient attendee management through its mobile check-in options and customizable settings.

Event organizers can instantly communicate with attendees via push notifications or email alerts about any updates or last-minute changes, keeping everyone well-informed and connected throughout the event.

Eventify Scores:

  • G2 Score: 5 (4 reviews)
  • Capterra Score: 0 (0 reviews)

Integrations: Zapier integrations plus direct integrations with Zoom and Stripe.

Pricing Plans:

  • Business Single: $599/Event
  • Business Annual: $1575/Year
  • Enterprise Single: $1299/Event
  • Enterprise Annual: $2499/Year

8. Bizzabo

Next up is Bizzabo, another end-to-end event management platform, especially suited for B2B conferences of any size.

Bizzabo enhances the check-in process with its Onsite Command App, allowing quick entry using an attendee’s name or QR code, and can be operated as either a self-service or staffed solution.

What sets Bizzabo apart is its innovative use of wearable technology.

The Klik SmartBadge™ not only facilitates contactless check-ins and content downloads but also enhances networking by allowing attendees to connect and exchange details with a simple tap.

This SmartBadge™ acts as a conversation starter and ensures all attendees can engage without barriers.

Additionally, this contact exchange functionality integrates seamlessly with Bizzabo’s mobile event app, available on both Android and iOS, enabling attendees to message each other directly and build connections throughout the event.

Bizzabo also stands out in capturing in-depth attendee data.

It employs digital heatmaps to visualize engagement and allows for real-time session management adjustments.

This capability extends to exhibitors and sponsors, facilitating efficient lead capture and lead retrieval, maximizing the event's potential for all participants.

Bizzabo Scores:

  • G2 Score: 4.4 (313 reviews)
  • Capterra Score: 4.5 (132 reviews)

Integrations: Open API plus direct integrations with Hubspot, Marketo, and Salesforce

Pricing Plans:

  • Essential: Contact for a quote
  • Premium: Contact for a quote
  • Unleash: Contact for a quote
  • Enterprise: Contact for a quote

9. EventMobi

Next, we have EventMobi, which offers a dynamic Event Check-in App that helps attendees quickly glide through registration as soon as they arrive.

This app utilizes event check-in QR codes to expedite the arrival process, enabling attendees to check in under a second, drastically cutting down wait times.

EventMobi's check-in system goes beyond basic entry functions by offering robust tracking of session attendance.

This feature is essential for understanding attendee preferences and optimizing event content.

It allows for quick QR code scanning to check guests in and out of sessions, verifies attendance for CE credits, and provides valuable audience data to speakers and sponsors.

Additionally, EventMobi makes follow-up and ROI tracking straightforward, using session data to tailor event follow-up communications and analyze event success through detailed analytics.

This comprehensive approach ensures a more personalized and efficient event management experience.

EventMobi Scores:

  • G2 Score: 4.6 (208 reviews)
  • Capterra Score: 4.8 (77 reviews)

Integrations: Eventbrite, RegOnline, Stova, Mailchimp, Cvent, Bizzabo, etc.

Pricing Plans: Contact for a quote

10. Cvent

Our best event check-in software apps list wouldn’t be complete without mentioning Cvent.

Cvent is a leading platform in the event software space, offering everything you need to manage an event from start to finish.

Among its many features, Cvent offers an event check-in solution named "Cvent OnArrival."

This system is designed to reduce chaos at event entrances, providing a quick and efficient method to check attendees in. With OnArrival, event planners can search by name, email, company, or confirmation number to speedily process entries.

Additionally, Cvent OnArrival supports walk-in registrations and self-serve kiosks, manages session check-ins, and controls capacity with real-time updates.

It also integrates securely with CRM systems, ensuring that attendee data is synced and up-to-date, facilitating the collection of payments and tracking of signatures for compliance purposes.

This comprehensive approach helps planners gain a deeper understanding of attendee engagement and streamline the overall event management process.

It’s very important to mention here that although Cvent is an industry leader and handles everything from start to finish, like most 'industry giants,' it comes with its own set of challenges:

  • Complexity: Cvent offers a broad range of features, which can be overwhelming and complex for new users or smaller events.
  • Intuitiveness: The platform may not be the most intuitive, requiring a steeper learning curve or additional training.
  • Limitations: Despite its extensive features, there may be limitations that don't fit every specific need or niche requirement.
  • Cost: The comprehensive features and enterprise-level service come at a premium price.

So, if you're not part of a large organization or you're working with limited budgets or tight deadlines, you might want to consider a Cvent alternative.

However, if you have the time, money, and human resources to fully leverage what Cvent offers, it's hard to go wrong with this industry powerhouse.

Cvent Scores:

  • G2 Score: 4.3 (1794 reviews)
  • Capterra Score: 4.5 (926 reviews)

Integrations: Salesforce, Marketo, Zapier, Zoom, Eloqua, Slack, HubSpot, and tons of others.

Pricing Plans: Contact for a quote

11. Eventdex

Eventdex offers check-in software that's part of a comprehensive suite designed to manage the entire event lifecycle.

This tool ensures quick and easy attendee check-in, allowing event staff to search for guests by name and check them in with a single click.

For those preferring more autonomy, Eventdex includes a self check-in kiosk mode.

This feature lets attendees check themselves in, significantly reducing wait times and the need for staffing at registration desks.

Additionally, Eventdex integrates smoothly with leading CRM systems, providing real-time insights into attendee interests and enabling personalized follow-up communications. The software also tracks session attendance, offering valuable analytics that help understand participant engagement and guide improvements for future events.

Eventdex Scores:

  • G2 Score: 5 (1 review)
  • Capterra Score: 4.8 (39 reviews)

Integrations: Mailchimp, Salesforce, Stripe, Paypal, and so on.

Pricing Plans: Contact for a quote

12. Stova

Last but not least, we have Stova, a unified platform born from the merger of MeetingPlay, Aventri, and Eventcore.

Designed to handle events of any scale, from intimate local gatherings to large international conferences, Stova excels in making the check-in process as smooth as possible.

By transforming any space into a check-in area, Stova ensures a seamless and positive first impression with its contactless, user-friendly check-in and badging system.

This adaptability allows the platform to manage crowds effectively, offering remote check-in locations where attendees can quickly register and pick up their event badges, significantly reducing wait times.

Furthermore, Stova's portable check-in carts provide flexibility, making it possible to register attendees in various high-traffic areas such as airports and hotel lobbies.

All check-in solutions are fully integrated with Stova Registration, ensuring that badge details are always updated with the latest information and can seamlessly connect with other registration systems.

Stova Scores:

  • G2 Score: 4.2 (167 reviews)
  • Capterra Score: 4.3 (81 reviews)

Integrations: API plus direct integrations with Hubspot and Salesforce

Pricing Plans: Contact for a quote

Closing Thoughts

For the end, let us give you a quick reminder:

The goal of event check-in software is to make every attendee feel like a VIP from the moment they step through the door. And, with the tools we've discussed today, you're well-equipped to do that and start your event off on the right foot.

While each software we've reviewed offers unique features, the key to selecting the right one lies in its ease of use, flexibility, and customization options.

No matter which platform you choose, ensure it’s simple to set up, customize, and use.

This will allow you to focus more on delivering an unforgettable event experience rather than getting bogged down by technical difficulties.

Ultimately, the best event check-in software for you will depend on your event’s size, type, and specific requirements.

By carefully evaluating these factors, you can select a solution that not only accelerates the check-in process but also boosts overall event management - creating seamless, engaging events that leave attendees eagerly anticipating the next.

Wondering which platform is really easy to set up, customize, and use?

Look no further than Accelevents.

It has everything you need, from event registration, check-in, and badge printing to lead capturing, event analytics, and post-event surveys.

Give Accelevents a try and see how easy and stress-free managing events and attendees can be!

Table of contents
Thank you for signing up to our newsletter!
Oops! Something went wrong while submitting the form.