meeting scheduler for events

Make It Easy To Schedule Meetings

Help attendees, sponsors, and exhibitors make meaningful connections that lead to lasting business relationships.

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Meeting details in the event app with time, location, and Accept and Reschedule buttons beside two attendees shaking hands
Admin Schedule a Meeting form pairing two attendees with a meeting title, date, time zone, duration, time slot, and note

Pre-schedule meetings before your event

Are you offering hosted buyer sessions or white glove matchmaking services? Enhance the effectiveness of your program by pre-scheduling 1:1 meetings between buyers and vendors. 

Easily customize the date, time, duration, and time zone for each meeting.

Customize your meeting scheduler

Customize your appointment scheduler to match your event requirements:

Turn on meetings for everyone, reserve the feature for certain ticket holders, or deactivate it entirely.
Set up the timing and frequency of your meeting reminders.
Limit the scheduler to specific time slots to avoid scheduling conflicts with key sessions.
Meeting Availability settings in the event app with time zone, days, and available time windows beside two people meeting at a table
Event app meeting request with date, time zone, and time slot selection

Unlock meeting opportunities with our mobile app

With our Event App, your attendees and exhibitors can:

Connect with fellow participants, engage in chats, and send meeting requests.
Stay organized with a clear view of confirmed and pending meetings.
Never miss a meeting thanks to timely push notifications.

Maximize attendee interactions for your exhibitors

Empower exhibitors to effortlessly arrange meetings with attendees:

Have everyone schedule meetings through the Event App.
Attendees also have the option to request meetings directly from an exhibitor’s virtual booth.
After a meeting, sales reps can qualify each lead and leave detailed notes using their App.
My Meetings list in the event app showing upcoming, accepted, and pending meetings with an Accept button
Meeting analytics showing total connections made, meeting requests, meetings booked, and chat messages

Run detailed meeting analytics

Track the number of 1:1 meetings scheduled, meeting requests sent, total meeting time, average meeting duration, and much more!

Track no-shows and skipped meetings

Integrate Accelevents with any tech stack

Easily transfer meeting information and other lead data to your business systems. We offer multiple event integration methods:

Native integrations with leading CRMs like Salesforce, HubSpot, and Marketo.
Zapier to connect with thousands of apps.
The Accelevents API for tailored solutions.
Accelevents connected to integrations including Salesforce, HubSpot, Marketo, Zapier, Slack, and Zoom

Ready for your next event

Our meeting tools work seamlessly with our in-person, hybrid and virtual event management solutions. Contact us for a demo; we’d love to give you a tour of our platform!

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FAQ

01. Is Accelevents a scheduling software or an event management software platform?

Accelevents is an enterprise-grade event management software solution with a built-in meeting scheduler.

Use our platform to schedule events such as conferences, trade shows, expos, workshops, seminars, webinars, corporate retreats, field events, team meetings, and much more. 

With Accelevents, it’s easy to set up an online event booking page for people to register and pay for your event. We also take care of check-in, badge printing and pretty much everything else you need to host your event.

02. Do you need to be an event registrant to schedule meetings?

Yes, with Accelevents someone has to be registered for your event before they can reach out to fellow attendees and book meetings. Our event software does not work as a standalone scheduler.

03. How can attendees schedule onsite meetings?

Attendees can use the Mobile App for attendees to schedule meetings. The App functions as a pocket-sized event hub and scheduling app. You can either search the Attendee Directory to find someone you’d like to meet or you can check out the scheduling page of any exhibitor booth to view available times and book appointments with booth staff.

04. How can the meeting scheduler save me time?

You’ll benefit from workflow automation. For example, once you’ve configured your meeting reminders, our platform will automatically send a push notification out at the scheduled time.

Similarly, all meeting information recorded in the App will automatically be pushed to the lead report that exhibitors can view and download.

05. Can organizers schedule meetings on behalf of attendees?

Yes. Event admins can book 1:1 meetings between any two registered attendees, before or during the event, and set the date, time, duration, time zone, and location for each one. For buyer and vendor programs, the hosted buyer feature generates conflict-free schedules from preferences and availability, and admins confirm them in bulk.

06. How do exhibitors manage meetings at a trade show?

Attendees request meetings from an exhibitor’s booth, and every request lands in the Meetings tab of My Booth. Exhibitors set the times and durations they are available, reassign meetings to the right team member, and can use their booth as the default meeting location. After each meeting, reps can qualify the lead and add notes in the lead capture app.

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