A hybrid event platform runs one event for two audiences: people at the venue and people joining remotely. Accelevents handles registration, onsite check-in and badge printing, streaming, the event app, and reporting for both, on one attendee record. That record is what keeps your reporting from becoming a reconciliation job.
Our first hybrid event was a huge success. We were nervous to try something new, but we wanted a full event experience instead of another Zoom meeting. The setup was easy, the support was always available when we needed it, and most importantly, our attendees found the platform very intuitive.
— Keith M.
Varagon Capital Partners
Registration, check-in, the event app, and streaming write to the same profile. A remote registrant who switches to onsite does not become a second person.
Sessions at the venue and sessions streamed to remote attendees run off the same schedule, with access set per session rather than per event.
Registrations, check-ins, session attendance, and engagement land in a single view, with exports you can reconcile against it.
Hybrid registration works best as one flow with attendance type as a field, not two separate forms. Conditional logic then routes each person: in-person registrants answer badge and dietary questions, remote registrants get access details. When someone switches from remote to onsite three days out, and they will, the change updates their badge, their session access, and your reporting at the same time.
Sessions stream from the Accelevents Studio or from your own A/V provider, and recordings stay available afterward with access control applied per session rather than per event. That matters when a paid ticket tier includes on-demand and a free tier does not. Registrants who join after the event can still be given access to the content.
Networking runs on the event app, which is the same directory whether someone is standing in the hall or watching from home. Attendees browse profiles, send connection requests, and book meetings across both groups. Meetings booked between an onsite and a remote attendee appear in the same export as everything else.
Exhibitors manage onsite booths and virtual booths from one portal, so they are not maintaining two presences. Lead capture runs through the mobile app at the booth, and virtual booth activity is captured alongside it. Sponsors can be placed across the app and the virtual hub from the same setup.
Registrations, check-ins, session attendance, and engagement land in one reporting view because they were written to one attendee record in the first place. Exports come out as clean CSVs you can reconcile against the dashboard. Event data syncs to your CRM through native integrations, the Accelevents API, and Zapier.
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A hybrid event runs in-person and online at the same time, with both audiences attending the same program. That usually means a venue with check-in and badge printing, streamed sessions, and one agenda covering both. The test that separates a hybrid event from a livestreamed one is whether remote attendees can participate, and whether both audiences appear in the same attendee record and the same reporting.
A hybrid event platform runs registration, onsite check-in, the mobile app, streaming, and reporting for one event across both formats. The difference from combining separate tools is the data model: one attendee record that follows a person whether they scan a badge at the door or join a session remotely. Without that, every report needs a manual merge.
Start with one registration flow that branches by attendance type rather than two separate forms. Build one agenda that both audiences see. Set up onsite check-in and badge printing for arrivals, and streaming with per-session access control for remote attendees. Run networking through the event app so both groups appear in one directory. Then confirm before you go live that a single report covers both audiences.
Three things. It needs to let one person change attendance format without creating a second record. It needs to deliver session content live and on demand with access tied to ticket type. And it needs to report both audiences in one view, including engagement signals that look different across formats, such as badge scans on one side and session views on the other.
One flow, with attendance type as a field that drives conditional logic. In-person registrants get badge, dietary, and arrival questions. Remote registrants get access details. Verify with any vendor that attendees can switch type after registering, because late format changes are common, and that the switch updates badge, session access, and reporting together rather than one at a time.
Yes. Onsite lead capture runs through badge scanning in the mobile app at the booth. Virtual booth activity is captured alongside it, and both land in the same exhibitor lead export. The thing worth checking with any platform is whether the export gives your exhibitors one file or two, because two means they reconcile it themselves.
Registrations, check-ins, session attendance, and engagement roll into one view when they write to a shared attendee record. Ask any vendor to produce that single report for one event and then export the raw data behind it. If the export arrives as two files keyed differently, every stakeholder report from that point on includes a reconciliation step.
Yes. Accelevents supports hybrid conferences, trade shows, seminars and training, workshops, and internal events. It is designed for teams running in-person events as the primary format, with remote attendance handled on the same platform rather than bolted on. Enterprises and associations are the strongest fit, then agencies, mid-market corporations, and nonprofits.
Your A/V team captures the room with cameras and microphones and sends the feed to Accelevents over RTMP from an encoder such as OBS, Wirecast, Switcher Studio, or Zoom, or speakers broadcast through the built-in Accelevents Studio. Sessions can also play YouTube, Vimeo, or Wistia streams. Studio and RTMP sessions support built-in closed captions and recording for on-demand viewing.
Hybrid events reach people who cannot travel, which grows registrations and gives sponsors a larger audience. Session recordings keep working after the event as on-demand content, and remote attendance adds engagement data, like session views and poll responses, alongside onsite check-ins. On one platform, you get those benefits without running two separate events.
