Stop managing hotel rooms in a system that doesn't talk to your registration. Set up your properties, rates, and inventory in Accelevents, and let attendees book their room while they register, using the details they already provided.
Attendees don't have to search for a separate housing site. They book with the same email they registered with, so there's no second account, no new login, and no dates to type again.
The booking link sits in their confirmation email and reminders, so anyone who wants to think it over can come back and pick up where they left off.
Add photos, a description, amenities, and each hotel's distance from the venue. Room types can show their own photos, bed setup, room size, and how many people fit.
Attendees compare options and pick what works best for them. Your terms, policies, and checkout disclaimer sit on the page where they're easy to find.
Every reservation carries the attendee, hotel, room type, stay dates, total, ticket type, and order ID. Housing and registration are already connected, so you're not matching names across two systems the night before.
Send or resend a confirmation, download a booking as a PDF, edit it, or cancel it without leaving Accelevents.
Search your bookings and filter by hotel, ticket type, or status. Confirmed and canceled reservations are one tab apart.
Export the list when your hotel contact needs it, and keep confirmation numbers on the booking they belong to.
Room blocks work alongside registration, check-in, badge printing, and reporting. Same team, same place, no second vendor to manage.
Room block management software (a.k.a., event housing management) handles the hotel side of your event: the properties you've contracted, the rates you negotiated, how many rooms are open each night, and who can book them. In Accelevents, it runs inside your platform, so every reservation is tied to the attendee who made it instead of sitting with a separate housing vendor.
Corporate programs and sales kickoffs, association conferences, incentive trips, training seminars, and multi-property city-wides. It's built for organizers managing contracted hotel inventory for business events, not individual or social bookings. What changes from event to event is how many properties you're running and who picks up the cost, and you set both per event.
Each attendee gets a booking link tied to their registration order. The booking link is built into your order confirmation page, confirmation email, and reminder emails, so they receive it as part of registration rather than as a separate task. They choose their dates, see available properties, pick a room type, and confirm.
Yes. Hotels are assigned by ticket type, so VIPs, speakers, staff, and general attendees can each see different properties and room types, if desired.
A hotel block (or room block) is a set of rooms an organizer reserves at a negotiated group rate for specific nights. Attendees book from that inventory until the cutoff date, when unbooked rooms usually return to the hotel. In Accelevents, attendees book from the block as part of registration, and each reservation stays tied to their registration order.
A rooming list is the record of guest names, stay dates, and room types a hotel needs to load your block reservations. In Accelevents, export your bookings or share a Smart View link with your hotel contact. Add the hotel’s confirmation numbers manually or by comma-separated values (CSV) import, and each attendee gets an email with their number.
Attendees can view their reservation through the booking link or My Registrations, and they contact the organizer to make changes. Event admins can edit the dates, hotel, or room type, cancel a booking, or resend the confirmation inside Accelevents. When a booking is updated, the attendee receives an email about the change.
Hotel attrition is the gap between the rooms an organizer contracted and the rooms attendees actually book. If bookings fall below the threshold in the hotel contract, the organizer may owe a penalty. Accelevents keeps the booking link in confirmation and reminder emails and includes an email template that reminds attendees to book before the cutoff date.
Reserving a hotel block often has no upfront fee, but group contracts often include an attrition clause, so the organizer may pay for rooms that go unbooked. Attendees usually pay the hotel for their own stay unless the organizer covers it. Accelevents records each reservation without collecting payment at booking.
A courtesy room block is a set of rooms a hotel holds at a group rate without an attrition commitment, so the organizer isn’t charged for rooms that go unbooked. In Accelevents, a courtesy block is set up the same way as a contracted one: add the hotel, room types, nightly rates, and how many rooms are open each night.
The Hotels view in Accelevents shows the room nights in your block, how many have been picked up (booked), how many are still available, and your cutoff date. Each hotel shows its own pickup against inventory, so you can spot properties that are behind and send attendees a reminder to book while there’s still time.
